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tv   [untitled]    September 16, 2012 11:30am-12:00pm PDT

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it's difficult to give an answer so i want to give the context answer. when i say nine plus, this is the number i've found so far systems involved in the arrest reporting process in san francisco. and when we say the police report arrests to the department of justice, what that is, is the police run a computer job that actually collects data from nine different systems that come from all different agencies. it creates a computer file that's really not readable. it's computer file, computer code, that just get sent to the doj. a question what did you send to the doj is not a simple answer. it's a project to go back to the nine originating systems and sometimes those stm systems got their data from other systems so it's highly complex the way this goes through in terms of technology. additionally, we are not the
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only agency in san francisco to report arrests data. so there are six agencies that are reporting arrest data, including csu san francisco, bart, hastings, us california highway patrol. when looking at a justice report arrest you're looking at data from all those agencies, not just san francisco police department or san francisco sheriff department. >> direct giffen, can i ask another question. i want it to be clear so that i understand. so an individual is arrested, and i understand that they self-identify. so if they come in and we say what is your race, and they respond -- most people of hispanic or latino origin usually say hispanic or latino. and then we say what from there? >> well i'm -- i'm talking
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about -- >> i'm a lawyer. i often help employers interview applicants. and the process i just talked about is how i've seen it play out. perhaps it's different in an arrest setting. i can't imagine why it would be. so -- and perhaps maybe i should be asking an officer who actually does the arrest rather than you this question. that's fine. i can hold the question or maybe the chief can jump in and address that. but i'm just confused -- i want to understand exactly how it's played out because i want to understand exactly how our numbers are reported and perhaps there's a better way to clarify so we don't have misconceptions and misunderstandings with the media. >> so the bulletin will clean this up, and then we will report all the ethnicities in addition to the race reporting. however, and i think director
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giffen will get to it, we've been told by the collection agencies though, that they will in you will likelihood reconsensus them down to the races anyway. in the case of doj, then they report it out, hispanic as one of the 18 ethnicities. so what we're saying is we're going to give a report -- a departmental report to this commission, with the race reporting and the ethnicity reporting of all 18 ethnicities, what the f.b.i. or doj does with our information, we have no control over. but at least for the city of san francisco, this commission will know the race and ethnicity reporting of all the arrest data. >> yes. so i think we have a little bit of good news here, while i go on with what the chief is saying. so the sheriff system -- they
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just upgrade recently to a new version of their system and it had both the five ucr races and another category called ethnicity which the chief just talked about so we will be able to get both, we'll be able to satisfy ucr reporting and internal reporting within san francisco for 19 ethnicities at least. there are like 1500 ethnicities in wikipedia. but anyway, there are 19 that the doj, the state, will accept from us. so -- and those are the exact same 19 that are in this system. so there is already a project underway to have the police and the sheriff be on the same system. it's called a single entry booking and we've made some really good progress on this. once that happens, that will take us hugely forward because we won't have the police on a separate system, our numbers trying to sync them up and we will each be able to report both race and ethnicity, and we'll
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have the same categories. so the recommendation here is that we basically complete that project. that way the police start the arrest, the sheriff finishes the booking, we replace three different systems in the process of the nine. so that's progress. that system also has a built-in tool that we can report directly to the department of justice. and it allows us to do the tracking that we want. there's a dependency here in that we're waiting for the vendor to make critical updates to the system and we have to identify juvenile arrests which is one of those nine systems, can be entered on that same system which will then allow us to give all arrests accurately to the dongeg. but i think this will help go a long way and then procedurally, the chief and the sheriff have both already agreed to process-wise begin asking for and tracking both the five races and the 19 ethnicities.
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>> sheriff hennessy has put out a bulletin similar to this for the sheriff's department. >> questions? any questions for director giffen? maybe we could turn the screen back to the commission. thank you, director giffen for your work and chief for addressing this issue. to sum it up we are essentially have always been in compliance with what the department of justice wants, both state and federal. the issue is what are the actual statistics as there is many different categories of individuals and hispanic, and asian. so i want to thank the police department for their effort in providing us with the commission will get a complete report on a more thorough breakdown, 19 versus five. a lot of time and effort went into that but it's important to the commission to know what the statistics are. we appreciate it. i'll turn it over to commissioner loftus. >> commissioner loftus: thank
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you, president mazzucco and -- i'll lean into the mic and get close to my colleague here, commissioner chan. when i was listening to you speak i wrote down can we streamline this or break down some of these sill office silost seemed to be a problem with the nine systems. i'm pleased to see there's work doing that because i think i understand that there are some concerns about data going backwards. but i think what i hear you saying is there's a plan for making sure the data's right going forward and having the best and smartest technological solution. so i want to commend the chief and you for digging in. it appears like you might have already had this plan underway before. is that the case? >> yeah. >> commissioner loftus: okay. and the one question that i have is, it seems like there might be a training issue here. chief, the department bulletin, you probably have already thought through this but i would
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maj -- it's counterintuitive to think hispanic is not a race. we thought how is that possible and even when you put the stats up and says the feds and white house donate track it for are me it's still working it's way around my brain so i maj officers on the street -- it's our ultimate goal to make policy decisions based on that so my point would be there might be a training issue to explain this to officers around race and ethnicity and what a commitment it is of the commission to get that. >> right. when you read the bulletin shall means it's not optional. so it's an order versus should, would, whatever. so shall in a training bulletin or department bulletin means it's mandatory so there's no equivocation and the platoon commanders when they do the training will make that point. >> commissioner loftus: okay.
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>> commissioner chan. >> commissioner chan: thank you for your presentation, director. so a couple of questions. one is first it would be a great to get a copy of the powerpoint, maybe after this meeting, an e-mail or hard copy would be great. i'm a visual person. it's nice to have it in front of me. i warranted to as wanted to aske hispanic numbers. i looked on the cal doj website and it explains county arrest data and they list it out to types of crimes also. i still don't understand this discrepancy. so for los angeles this last year i think the latest year they have is 2010 under the cal dodge website they list the category for hispanic arrests and for los angeles it's 157,253 revenues. oakland 11,000 arrests. sanity clara, 19,000 and a small
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county -- not small but a less densely populated county. saying the wrong name bp so it
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>> i'd like to know what
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the data is. >> so when an officer makes a contact, and you put a -- you run a subject say on the radio through dispatch to find out what's going on and the person's of hispanic decent, normally an officer will say i'm talking to so and so, white male latin, date of birth, blah, blah, blah. and so 911 will put that in as wm, which is white male. and there is no box for latin. it's just wm. so just as director giffen is saying, in every single incident, an officer might say black male latin, asian male latin but the latin will be the third designator and there's no pox for that for us. going backwards. going forwards we're tbg to report all 19 ethnicities. and if somebody asks
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somebody, what ethnicity are you, you look at the bulletin we will have that and will report that out to the commission, regardless of what the state or the federal government wants us to report. >> so that dropdown box, it didn't exist before this, but it -- right now it exists, was created? >> no. what we're going to have is two separate categories. let's say we can wave a magic wante wand and had hispanic. if we add hispanic to the state, then the state, when they report to the federal government, will move all the hispanic into white, actually incorrectly doubling your white count, if you do that. so we don't want to do that. so what we do want to do is report race, exactly as the doj requires, and separately, ethnicity, which is what we can do with the 19 ethnicities. which one of them is also white, black. so because some of us, like myself, if you ask
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me my ethnicity, it's nothing except white so it has to be in that drop down box. the 19 include the race but they also include hispanic and several other ethnicities. >> so the ethnicities will be a lesser included under the five races. >> going forward. and so has a -- because there's talk about a dropdown box and having that option in the dropdown box. has that option been created? >> no. i think susan was speaking -- >> two different dropdown boxes, win for race, one for ethnicity. >> some of this is new. >> it is not new. it's been there in the sheriff's system. the sheriff has been -- you know my understanding, and red d have to get them here the new release happened in october. so process-wise they haven't been using the
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ethnicity drop down but have agreed it start using it. >> we will use it according to this department bulletin. >> yes. >> that means going forward when we go back to the cal domg website for data for 2012 that we're going to have more hispanic numbers, not just the highway patrol numbers but also have sfpd numbers. >> it gets complicated. internally within san francisco, immediately we will be able to report arrests by ethnicity, immediately by using the dropdown. the reporting to doj gets more difficult because of this convoluted way it flows through our system. so what we need to do is have a new collection mechanism that's going to go to the doj. that's why single entry booking is a prerequisite and -- the vendors make the change that we trying to make. so we don't have a time
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line for when we will be reporting hispanic numbers to the doj. but we do have a timeline for when we can report them internally in san francisco. >> is and what's the time line? >> effective immediately we're going to start entering these ethnicity. so give us three months, we could have a report for adult arrests in san francisco by ethnicity. >> okay. >> i have a quick question. i don't mean to complicate things but when we travel around san francisco, go to one of our high schools, we're a city that's a melting pot. how do you report somebody that's mixed race? >> unknown or other. >> well, it depends on how mixed, right? >> and how they report. >> yeah. so they'll have the option of reporting. so however they identify -- that's always been the practice on all of our orders is respect how a person identifies. >> and in research on this, that was one of the conversations is how
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big the other category is getting. that reason. >> so the other commissioners know what data i'm referring to i'll send you a link through our secretary send you a link to the cal doj data so you see how that seems like for hispanic numbers there is work to do to get it to be consistent. which i'm glad that director giffen has been working on. i wanted to also ask about the new world system. i've been hearing about upgrading our databases for a while and working really hard on it. i'm wondering a time line of getting us all on the same new world system. >> we have been working on it. the sheriff's working on it. we're dependent upon the vendor making some changes because right now, when the police enter data, we're going to be -- the police are going to be entering data into the arrest module it will feed into the booking module and we want the data to transfer so the officer name and badge. that doesn't happen correctly right now and so that has to be fixed before we can start
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using it. the police that's currently using new world and so is the sheriff but there's two different versions of the system. so we've got to get the software fixed and the vendors has not given us the time line so i don't have it here. >> it's not as simple as the data warehouse which is our web based platform because our own engineers and projected managers can fix that as soon as we want to fix it. this is the reason why it was a better idea to be on the data warehouse than at the mercy of the vendors which is specific just to the booking system. >> okay. i wanted to will -- we don't have a time line -- waiting on. >> for the doj reporting. we do and we can begin reporting basically -- we'll need some time to get the data, but fairly quickly. we can still do this reporting. it's just -- but the doj's already getting what they need anyway so
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i'm not shir... >> we will be able to give you the last quarter of 2012 for sure. >> yeah. >> and then this -- the reporting by -- asian as other, if that's completely incorrect, where did it come from, was there a misunderstanding, like how are asians reported, to where, by whom or was it being categorize add chinese? >> i think what happened was the crime in california report, created by the department of justice, has black, white, hispanic and other. and so i did speak with them, and they took our asian report arrestees, and they put them in other for the purpose of this report. but in 2010 for this report we reported 760 chinese, 9 filipino, one japanese. and this came from them. so i think there was a
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confusion about a report that the department of justice produces, and what we -- san francisco is reporting to the doj. >> okay. so that was a report i was mentioning to the commissioner. so if it's possible to leave a copy of that with our secretary that would be great that way you can distribute it and i don't have it. >> also something on the website for the public here tonight that might want to look at that. >> also wanted to ask about the data itself. you know, what is our arrest data for san francisco? so if we're looking at cal doj and f.b.i. seems there's a reason why it's not as fully detailed as we like and chief you mentioned we will have some data at the end of this quarter so should we ask -- >> no. in january we can give you the last quarter of 2012. >> so maybe we'll wait 'til january or ask earlier to see the actual data itself because i would like to see what our arrest data is. >> we could give it to
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you at the end of -- end of october. >> that would be cool. >> end of december probably. >> no. maybe give october for october. >> sure, if we can. >> that would be good. maybe a comparison of before and after any changes have been made or after this department bulletin, so october data and a month before october, to have a comparison of has the reporting changed or has the reporting changed. so maybe end of october, beginning of november? >> uh-huh. >> thank you. >> commissioner loftus. >> commissioner loftus: i just wanted to suggest throughout your process if you identify any obstacles, tej 2345 logical obstacles, other solutions we haven't thought of, i think the chief is committed to making sure we've got the best data to make the best decisions and the commission and the mare is on the same page. as you find out what the obstacles are my request is that you share those with us so we can be supportive in coming up
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with a solution. >> i don't think these meetings are long enough. >> we can have a sidebar. >> there are some challenges but we'll get it done. >> let us know mow we can help. >> dr. marshall. >> vice president marshall: i want to thank you for working hard and get this report out to clear up in he misconceptions and working with all these different agencies, and try to categorize them in a way that's equitable and fair for everyone. so i thank you. >> well i appreciate that. but i'll tell you the reason the department has e-mail and a web base server is because of director giffen. and reason that we can now do the race and ethnicity reportin repot we can do is because she puts this stuff through like maybe nobody else, in it any other department in the city. >> that's very nice. thank you. >> just hold all the other city departments. >> anything further for -- anything further for director giffen? thank you very much. please call line item
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3(b). >> line item 3(b), occ director report, recent review of activities, monthly comprehensive statistical reports and compendium reports for january 1, 2012 through august 2012 and january 2011 through august 2011. >> thank you for being here this evening. i know you have a lot going on and i appreciate your presence here tonight. >> thank you very much, president mazzucco, and members of the audience. in your packets this evening, you have the ooh cc's august comprehensive statistical report. from august 1, 2012 to august 31, the occ opened 68 cases which are two fewer than were opened in august 2011 when we opened 70 cases. in august 2012occ
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investigators closed more cases than they opened by closing # 2 cases. as of august 31occ had 317 pending cases. as of today occ has 10 more, 327, compared though to 43 # pending cases as of september #2 last year. moving on to mediation, ocr mediated seven cases in august or 10% of the cases that closed. in august, eight officers were offered mediations and all accepted. i know the last time i reported to the commission, i indicated that three officers had declined, but they were all on the same case. so the statistics, in terms of officers declining weren't nearly as high as we thought. moving on to sustained allegations, occ sustained allegations in four cases in august, or 6% of the cases that
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closed. in august, the chief adjudicated nine cases. those are more particularly detailed in your packet. and i'll briefly discuss them. two of them were for neglective duty for an officer failing to issue a certificate of release after hand cuffing and releasing the complainant. in those two cases officers were admonished. inive five of the cases an officer failed to collect traffic stop data. discipline was either an admonishment or in one case a written reprimand, and then finally in another case, the chief found that it was a policy failure instead of a sustainable allegation because it had to do with permissive language in the department bulletin,
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about certain kinds of stops. traffic stops for suspicious persons, traffic stops for high risk vehicle stops and dui. in prior department bulletin that had been permissive, but the chief has issued a new department bulletin making it mandatory for the collection of that type of data as well. in another case of unwarranted action a sergeant detained and searched the complainant without justification. the sergeant was admonished. in another case involving a domestic violence call a sergeant failed to properly supervisor and made an unauthorized order ordering the husband to leave. it failed to comply with general order by failing to document the incident when he determined that it would be verbal only, and that no -- that the conduct was verbal only,
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and that no crime was committed. the officer was, pursuant to department policy, required to give the complainant a domific file card and does not. the sergeant received a written reprimand and the officer was admonished. that concludes my report about adjudications. and then one last issue, and that is in the area of outreach. in august, our outreach and mediation attorney, donna salazar, as well as investigator jessica cole, staffed the table at b magic, back to school celebration. and was mentioned earlier, i attended the memorial mass for firefighters and police officers. and that concludes my report. >> thank you. one quick question. we've had some discussion about collection of data. can you tell us about
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how occ collects their data regarding national origin or race regarding those complaints. >> i does not bring all of the categories with me in anticipation of that question. but we do identify -- we allow the complainant to self-identify, based on race and ethnicity. so it is more -- much more inclusive than the data that's required by the department of justice. so we do have a category for latino, chicano, for native american, african-american, caucasian, asian. >> well thank you for explaining that. >> you're welcome. >> commissioner chan. >> commissioner chan: thank you for your report. i wanted to ask about the -- it looks like five on here, of officers failing to
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collect traffic data and these officers being admonished. is that -- seems like a lot. i'm wondering, has that, from you and from the chief, what's happening on the ground with the officers? are these abhoritions, is there an increase, his decrease? twha's happening with the collection of traffic stop data? >> so as i've told the commission before, on a first offense it's an admonishment on the second offense it's a reprimand on the third, it's a day off, suspension, and on a subsequent offense the officer is reaferred to the police commission.


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